Executive Assistant

About the Role

We are seeking an Executive Assistant to become a part of our team!  In this role, you will:

• Provide high-level administrative support.

• Prepare invoices, reports, memos, letters, financial statements, and other documents.

• Answer phone calls and directs calls to appropriate persons or takes messages.

• Conduct research, compiles data, and prepares papers for consideration and presentation by executives.

• Attend meetings and records minutes.

• Greet visitors and determines whether they should see specific individuals.

• Read and analyze incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.

• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

• Open, sort, and distributes incoming correspondence.

• Make travel arrangements for executives.

• Prepare agendas and plans, such as coordinating catering for luncheons and other meetings.

• Provide clerical support to other departments.

• Manage and maintain executives' schedules.

• Handle administrative needs of Executive

• Arrange conference calls and meetings

• Plan work-related travel details

• Receive visitors

• Train and supervise lower-level clerical staff

• Maintain and order supplies

*The company reserves the right to add or change duties at any time.

Requirements