Executive Assistant

Pikesville, MD, USA

Job Type

Full Time

About the Role

We are seeking an Executive Assistant to become a part of our team!  In this role, you will:

  • Provide high-level administrative support.

  • Prepare invoices, reports, memos, letters, financial statements, and other documents.

  • Answer phone calls and directs calls to appropriate persons or takes messages.

  • Conduct research, compiles data, and prepares papers for consideration and presentation by executives.

  • Attend meetings and records minutes.

  • Greet visitors and determines whether they should see specific individuals.

  • Read and analyze incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.

  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

  • Open, sort, and distributes incoming correspondence.

  • Make travel arrangements for executives.

  • Prepare agendas and plans, such as coordinating catering for luncheons and other meetings.

  • Provide clerical support to other departments.

  • Manage and maintain executives' schedules.

  • Handle administrative needs of Executive

  • Arrange conference calls and meetings

  • Plan work-related travel details

  • Receive visitors

  • Train and supervise lower-level clerical staff

  • Maintain and order supplies

*The company reserves the right to add or change duties at any time.

Requirements

  • Associate degree

  • 3-5 years of related experience; or equivalent combination of education and experience

  • Previous experience as an executive secretary, administrative assistant, or in other related fields

  • Strong organizational skills

  • Ability to prioritize and multitask

  • Strong attention to detail

  • Excellent verbal and written communication

  • Active listening

  • Service orientation

  • Coordination

  • Time management

  • Monitoring

  • Judgment and decision making

About the Company

For Hope's Sake is a residential treatment is an accredited program that takes the holistic approach to substance abuse treatment. We deeply believe in our mission to provide holistic, evidence-based treatment to best support therapeutic outcomes. For Hope's Sake takes a holistic approach in efforts to stabilize the individual's recovery and mental health. We focus on the mind, body, and spirit by providing a safe, supportive, and structured environment that assists our clients in achieving desired outcomes.